How Royal Berkshire Hospital Overcame COVID-19 Setbacks with BenQ Display Solutions

“All our admin and business meetings were face-to-face,” says Dr. Perera, “We used flipcharts, whiteboards, and medium-sized screens in the boardroom for presentations.” Although these existing meeting tools were helpful, they also found them very limiting. These traditional solutions did not allow them to collaborate remotely. Since their workgroups are scattered across different Royal Berkshire NHS Foundation Trust sites, they had to come up with a viable schedule that would allow them to meet in person, hence the monthly gatherings. The setup was not agile enough; an issue that was further exacerbated by the pandemic.

“During the first wave of COVID-19 cases, all face-to-face meetings were banned,” explains Dr. Perera. RBH had implemented strict protocols to ensure the safety of their patients and staff. This involved the aforementioned ban and a shuffling of priorities. “We had a huge backlog for surgery,” he explains, “Our priority was to work on as many cases as possible to reduce the waiting times for routine surgery. This needed a lot of coordination between sites and regular planning meetings, as the availability of staff for routine work changed day to day depending on the additional demands from COVID-related services.”

At that point, it quickly became clear that their existing meeting setups were no longer sustainable. Noting how the new restrictions had prevented them from having in-person meetings not only with their patients but also with other teams within the RBH system, Dr. Perera’s department had to reassess their strategy and adapt quickly.

One of the first changes was the frequency of their meetings. From a monthly affair, their staff sync ups became a weekly and even daily occurrence. This way, they could closely monitor any immediate developments in their region and at the hospital. They had a core group of fifteen medical professionals arranging the logistics to ensure that they could still provide patient care and that all scheduled surgeries would proceed as planned. Another significant change was the enforcement of social distancing. Since all fifteen people were stationed in one room, and they had to adhere to the two-meter distancing protocol, the BenQ DuoBoard and video conferencing solutions played a vital role.

“What the DuoBoard has done is enable us to have group discussions in a socially distanced environment. The screen was large enough for our staff to see all the details being shared. It allowed more interaction compared to when we had meetings using desktops and laptops,” says Dr. Perera.

With the emergence of COVID-19, they were not only able to maximize the DuoBoard for social distancing, they also managed to smoothly transition into an operational hybrid working setup.

“We had 10% of our staff on-site while the rest were working remotely or from home,” notes Dr. Perera. “We used the BenQ cameras with wide field of view so that remote staff can clearly see everyone in the room.”